Senior Administrative Associate – Human Health and US Pharma BU – HIV

Merck Cherokee

North Wales, PA


Job Description

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our administrative teams make sure our concepts become reality.

Position Description:

The Senior Associate position supports four Executive Directors and their direct reports in our Human Health and Hospital Specialty Business Unit. The position will be based in North Wales. We partner with our business colleagues to ensure that we are equipped to act with integrity in the execution of our business.

The primary activities of the Senior Associate position include and are not limited to the following:

  • Coordinate and perform general administrative assistance and manage multiple tasks while understanding the project principles and technical skills related to own work assignments. Work priorities and activities are performed with little supervision.

  • Schedule meetings and prioritize; manage complex calendars for team.

  • Coordinate content, agenda and meeting planning for joint team staff meetings.

  • Schedule travel and process meeting registrations.

  • Prepare expense reports in Concur Expense and ensure compliance to meeting expense guidelines.

  • Support department procurement needs including purchase orders, invoice payment and expense tracking.

  • Enter monthly compliance training messages in tracking tool; coordinate timely completion and submission of monthly Ethics and Compliance Office (ECO) Highlights report, Goal Tracker and Training Tracker for executive directors’ review.

  • Support field force monitoring activities for compliance officers; create field observation records in recording system and submit completed observation forms.

  • Support the hiring process of new department employees by assisting with job postings in Workday, scheduling internal and external candidate interviews and onboarding new hires.

  • Coordinate special projects within the division/department.

  • Cover for other administrative assistants as needed.

  • Uphold a strict level of confidentiality.

The primary skillsets of the Senior Associate position include and are not limited to the following:

  • Analytical ability to understand the project principles and technical skills related to work assignments.

  • Proactive problem-solving skill and creativity in order to coordinate and effectively perform multiple tasks and prioritize a large number of simultaneous assignments.

  • Extraordinary attention to detail, independent judgment and the ability to execute work priorities and activities with little supervision.

  • Ability to interact professionally with internal and external clients both onsite and remotely to maintain workflow.

  • Communication skills and professionalism must be at a level to effectively interact with Company executives at all levels of the organization, including Executive Vice President and Senior Vice President.

Education Minimum Requirement:

  • High School Diploma.

Required Experience and Skills:

  • Minimum of (8) years Administrative Assistant experience.

  • Minimum of (5) years administrative experience supporting Executives.

  • Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other peripheral devices.

  • Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel. Experience processing Visa/Passport Applications.

  • SAP/Concur or related system experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as running reports.

  • Event Planning/Coordination experience.

  • Outstanding communication and people skills.

  • High degree of professionalism and sound judgment.

#MSJR

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.

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We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

1st - Day

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

07/16/2024

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

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