Accounting Technician - Accounts Payable

Accounting Technician – Accounts Payable

J. M. Murray

Cortland, NY

Job Title	ACCOUNTING TECHNICIAN: ACCOUNTS PAYABLE
Reports to	CONTROLLER
Direct Reports	NONE

FLSA Status: NON-EXEMPT

DSP Status: NO

This job description is intended to describe the nature and level of work being performed by employees assigned to this position. It is not to be construed as an exhaustive list of all responsibilities and duties required of the job incumbents.

GENERAL SUMMARY

Responsible for Accounts Payable functions, as well as back up for accounting department functions.

COMPANY STANDARDS

Maintains regular attendance and punctuality in order to complete job duties and assignments in according to departmental timelines. This position performs all hours onsite and at all assigned physical locations of service, unless business needs require other arrangements.
Follows all safety rules and regulations; wears and/or uses required protective equipment while working; immediately reports any safety concerns or unsafe working conditions to the Controller.
Ensures all job tasks and activities are completed in compliance with the JM Murray Corporate Compliance Program and JM Murray mission statement, policies and procedures, professional standards, and applicable governmental laws, rules and regulations.

ESSENTIAL FUNCTIONS

Processes vendor invoices for payment, ensuring that goods and or services have been received, and that proper management approvals have authorized payment.
Processes E-Vero reimbursement for consumers.
Schedules invoices for payment, with approval of Controller, and publishes the necessary reports. Notifies Controller if there are impediments to completing payments, as scheduled, in a timely manner.

Maintains a professional and productive working relationship with vendors, responding on a timely basis to their inquiries.

Assists in supplying accounts payable input for monthly closings.
Maintain updated fuel tax records.
Completes clerical tasks including but not limited to filing, faxing, scanning using standard office equipment such as copier, scanner, fax, etc.
Attends all required and assigned training and meetings.
Conducts self in a manner that adheres to all regulations, the Code of Ethics and Company policy and procedures. Represents JM Murray and the JM Murray mission in a positive manner, treating people with respect and dignity.
Performs additional duties and responsibilities, as assigned.

COLLABORATION

INTERNAL

JM Murray Staff and Management

EXTERNAL

Vendors

Auditors

Banking Institutions

EDUCATION and EXPERIENCE

High School Diploma or GED; Associates Degree desired

Training in and experience using accounts payable applications and spreadsheets

KNOWLEDGE and SKILLS

Demonstrated knowledge of processing payments, vendor relations, cash and petty cash management

Proficiency in using Microsoft Office Suite, including Excel Spreadsheets, Word and Outlook

Must have excellent organizational, time management, written and verbal communication skills

Must demonstrate the ability to work efficiently and productively in an independent and collaborative

environment

Must have flexibility to adjust to changes in priorities and assignments

WORKING CONDITIONS

Job assignments may take place indoors and outdoors, in various environmental conditions including rain, snow and cold weather.

PHYSICAL REQUIREMENTS

Job-related physical abilities an individual must possess in order to perform the job in a satisfactory manner. In some cases accommodations may be made in accordance with JM Murray policy and with our mission.
	0-24 %	25 -49 %	50 -74 %	75 –100 %
Standing/Walking/Mobility: Must be able to stand to operate equipment; mobility to embark and disembark from equipment.				X
Environmental Conditions: Must be able to work in an environment that includes, but is not limited to noise, cold, heat and odors.		X
External Conditions: Must be able to work in a position requiring exposure to the weather conditions.	X
Lifting: Must be able to lift unaided, at least 10lbs				X
Must be able to lift unaided, from 11-30lbs				X
Must be able to lift unaided, from 31-70lbs			X
Must be able to lift unaided, from 71-100lbs	X
Must be able to lift unaided, over 100lbs	X
Manipulating /Grasping/Feeling: Must be able to write, type, and use office and/or other equipment and handle materials.				X

APPLICANTS

I have reviewed this job description and I am able to perform the essential functions as outlined. I have discussed any questions I may have about this job description prior to signing this document.

___________________________________________________________

PRINT NAME

___________________________________________________________ _______________________

SIGNATURE DATE

EMPLOYEE

I have reviewed this job description and I understand all of my job duties and responsibilities. I am able to perform the essential functions as outlined. I understand that my job may change on a temporary or regular basis according to the needs of my department without it being specifically included in the job description. I have discussed any questions I may have about this job description prior to signing this document.