Job Title:  Administrative Assistant

Schedule:   5/2 

Location: Catarina, Texas

Pay:   DOE

 

Job Summary: The Administrative Clerk performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization.

 

Duties/Responsibilities:

 

•             Greets and directs clients and visitors.

•             Makes appointments and referrals.

•             Answers phone calls and emails.

•             Performs data entry and filing tasks for accounts payable, purchase orders, equipment

               inventory, and confidential employee or departmental files.

•             Receives, records, and distributes packages and mail.

•             Compiles budget data and maintains financial records as requested.

•             Copies collate and otherwise prepares reports for mailings, meetings, and other

               correspondence.

•             Performs other related duties as assigned.

 

Required Skills/Abilities:

 

•             Must have "Open Invoice" experience.

•             Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.

•             Ability to proofread.

•             Proficient in Microsoft Office Suite, Word, Excel or similar software.

•             Basic understanding of office equipment.

•             Basic understanding of clerical procedures and systems such as recordkeeping and filing.

•             Ability to work independently and identify and solve problems.

•             Ability to organize and prioritize work.

 

Education and Experience:

 

•             High school graduate.

•             3+ year of clerical work experience.

 

Physical Requirements:

 

•             Prolonged periods sitting at a desk and working on a computer.

•             Must be able to lift to 15 pounds at times.

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