Assistant Facilities Manager, Technical


Chennai, TN

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Assistant Facilities Manager, Technical
Work Dynamics (India)

What this job involves:

Putting safety in your hands

First things first, your chief concern is to ensure a safer and more comfortable work environment to work in and visit. Part of the checklist you will run through are to plan and execute all preparations needed for site operations, complete M&E systems, Critical Equipments management, client visits, events, shutdowns and Incident management systems. all fall into your realm.

  • Site operations Management
  • All critical equipments are up and running 24/7
  • Internal / External PPMs are done as per POs issued to suppliers
  • Maintain ambient (lighting, Ac etc.) as per client requirement
  • Hub / UPS rooms Checks and balances are up to date.
  • 52-week M&E schedule to be prepared, implemented and monitored effectively
  • Recommend continuous quality improvement practices and implement Industry Best Practice operations
  • Support other FM functions based on crisis as a cross function to balance eco system
  • 24/7 reachability in case of any emergency support
  • Report Management
  • Plan and maintain repository for all data / information
  • Prepare business reports to help the client for decision making
  • Suggest / Recommend changes or inputs required to enhance / optimize process
  • Ensure routine update of database for future reference
  • Manpower Management
  • Ensure sufficient manpower as per contract
  • Attendance manual and application management
  • Manage the morale of the team members
  • Treat team members equally and give equal opportunities
  • Appraisal management
  • Data Management
  • Store and restore all data as required by client
  • Share required data for audits within stipulated period
  • Maintain data as per data retention polity
  • Vendor Management
  • Maintain professional rapport with all sub vendors
  • Conduct KPI and record MOM on their performance on monthly basis
  • Ensure a property risk management program including audits is implemented and maintained
  • Any incidents to be recorded and shared with CAPA reports
  • Consumable stock Management
  • Ensure Minimum Order Quantity is maintained
  • Ensure sufficient stock for routine operations are maintained
  • Ensure procurement on monthly / adhoc basis
  • Ensure business continuity
  • Client visit / Leadership visit
  • Ensure to procure required materials
  • Ensure to arrange venue based on the requirement
  • Ensure food & beverages are taken care of
  • Ensure liason with Landlord, helpdesk for smooth entry
  • Training and Development
  • Ensure to complete mandatory trainings for self as per organization requirement and appraisal
  • Ensure down team to complete mandatory trainings for self as per organization requirement and appraisal
  • Preserve training records and materials for future reference
  • Budget and billing management
  • Track the budget monthly and ensure process the invoices as per agreed terms
  • Follow up with vendor for timely submission of invoices
  • Process the invoices after due diligence
  • Track the invoices till payment and collate NDC for all vendors on quarterly basis
  • Shutdown
  • Discuss with BU’s and get go ahead on proposed dates
  • Discuss with Landlords and get our requirements clarified
  • Prepare a plan for men and materials
  • Ensure all =requirement consumables required for shutdown are purchased and available well in advance
  • Ensure 100% end to end safety in completing this activity
  • Ensure JLL backend SME resources are available during the activity
  • Update the management on each sub activities
  • Incident Management
  • First, ensure all measures are taken to avoid any incidents
  • If any incidents occur, ensure quick recovery with immediate corrective measures
  • Followed by preventive measures to avoid in future
  • Document the incident report with CAPA for records
  • Share the lessons learnt with the team to be more cautious.

Being dedicated to great results

You should be mobile and capable of working anywhere because you will perform daily check-ins around the front office and lobby to ensure high standards. Whatever mix-ups or jams that you spot, you should be quick to figure out the best repairs. Your input and ideas will be sought to help steer the team in directions that help make the facility perform at its best.

A typical day for you also involves contact with vendors—reviewing their services and coordinating with them for the resolution of any service issues.

Sound like you? To apply you need to have:

Core facilities management skills

If you’re a graduate in any discipline, you will most likely to qualify for this role. You should also have 5-7 years of experience in facilities management. It would be great if you have tertiary qualifications in hotel management, building management and/or business.

Outstanding team prowess

Are you equipped to set up a team to success? Can you also play to your strengths and work effectively as a team member? If yes, that’s great—the ability to bring about positive changes and follow through with them will come in handy for this role.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!


–Chennai, TN

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

About JLL

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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