Executive Associate II

Bristol-Myers Squibb Company

Princeton, NJ


Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

The Executive Associate II position provides executive administrative support to the Sr. VP, Global Regulatory Sciences. Performs highly diverse administrative and project focused duties, which by nature of the position, will involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgement. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Performs highly diverse and complex administrative functions, including but not limited to:

  • Strategic partner to SVP and the GRS Leadership Team

  • Attend confidential meetings, take action items, follow up to resolution

  • Centralized congress management for GRS

  • Administrative lead to GRS administrative team

  • Contribute and support work streams and initiatives

  • Proactive calendar scheduling/conflict resolution

  • Domestic and international travel arrangements

  • Prepare expense reports

  • Maintain and update GRS SharePoint site

  • Regulatory Sciences Project Review (RSPR) coordinator

  • Occasional travel for town halls, LT meetings, LT Retreats, etc.

  • Prioritize and support miscellaneous requests in a timely manner

  • Partner to format regulatory documents in Core Template

  • Upload regulatory documents for publishing using CARA

  • Demonstrate the flexibility to provide support as needed which could be outside of normal business hours

Ensures critical meetings are prioritized appropriately and facilitates their occurrence within appropriate timelines. Anticipates needs of the SVP and/or team and takes appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet deadlines.

Reads, research and routes correspondence as appropriate; drafts/reviews communications; collects and analyzes incoming information, as relevant, in support of the department. Independently researches more complex inquiries and responds or escalates, recommending solutions as appropriate.

Interfaces in a professional manner with senior executives and matrix team members. Oversees confidential information with discretion and demonstrates diplomacy and excellent judgement in dealing with sensitive situations.

Anticipates key issues and implements action plans based on changing priorities and commitments.

Prioritizes activities and acts based on an understanding of departmental objectives and business needs.

Maintains and organizes office operations and procedures such expense reports, purchase orders, and other administrative services.

Adheres to BMS policies, including booking international and domestic travel, and reconciliation of expenses.

Supports SVP preparedness for meetings (identifies meeting materials and pre-reads).

Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.

Ensure coverage is seamless (e.g., during vacations) as well as with unplanned absences.

Requirements:

  • Successful candidate must possess at least 7 years administrative experience.

  • Candidate must demonstrate strong interpersonal skills in dealing with all levels of management internally and externally.

  • Strong communication skills including excellent verbal and written skills.

  • Proven ability to manage sensitive information with confidentiality, discretion, and good judgement.

  • Candidate must have experience acting as lead to group of administrative assistants.

  • Must possess the ability to take initiative and adapt to frequently changing priorities.

  • Ability to work and think independently with ability to analyze and solve complex problems with excellent judgement and provide high quality work with attention to detail.

  • Proactive, solution-oriented approach to collaboration with strong decision-making capability to guide assigned project to successful conclusions.

  • Candidate must be proficient in MS Office (including Word, Excel, and PowerPoint), Outlook, Concur, Ariba, SharePoint.

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol
Physical presence at the BMS worksite or physical presence in the field is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

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