Fleet Operations Coordinator

Alpine Power Systems

Redford, MI

Job Details

Level:    Entry
Job Location:    Redford - Redford, MI
Position Type:    Full Time
Education Level:    High School
Salary Range:    $44,000.00 - $55,000.00 Salary/year
Travel Percentage:    None
Job Shift:    Day


Alpine Power Systems, established in 1963, is an independent B2B global solution provider specializing in critical power, telecom, cable, and motive power solutions. Through acquiring market-leading companies and adding highly motivated, talented individuals, Alpine has expanded its operations to become one of the largest independent organizations in our industry. Alpine is a profitable and growing company supplying numerous Fortune 1000 companies.

Alpine Power Systems is seeking a full-time in-office Fleet Operations Coordinator in our Redford Michigan Office.



Fleet/DOT Tasks




  • Ensure all vehicle maintenance is per the maintenance schedule. 
  • Follow up on service/repairs and ensure completion per requirements. 
  • Approve repairs in Fleetio under $500.00
  • Complete quarterly inspections promptly for accurate reporting.
  • Process all documents required for maintenance of the fleet. (Registrations, titles, insurance, purchase paperwork)
  • Conduct weekly checks of Hours-of-Service logbooks.
  • Review and assign unassigned drive time every week.
  • Ensure rules and regulations are obeyed on safety and procedures. 
  • Conduct routine analysis and spot checks and make efficiency recommendations to the Fleet Manager. 
  • Prepare driving scorecards biweekly and email drivers and their managers when they fall below the 75% threshold.
  • Follow up on alerts to the fleet tracking system when email alerts are abundant.
  • Track issues regarding the fleet, including incidents and accidents- ensure incident reports with pictures are received.
  • Assist Fleet Manager with scheduling annual virtual box truck inspections.
  • Order and replace fuel cards as needed.
  • Assist in reviewing fuel charges for fraud.



Operations Tasks


  • Arrange travel (flight, hotel, car rentals) for employees and contractors as needed.
  • Track subcontractor reviews- notify Operations Manager of performance level.
  • Send emails that convey verbal conversations/agreements to contractors as required.
  • Ensure that check deductions are communicated to contractors before processing pay deductions.
  • Review temporary warehouse invoices for issues and share with necessary parties to resolve inaccuracies.
  • Assist in pre-screening hiring (reviewing resumes and making initial contact)


Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.



  • Administrative experience in a business environment, preferably in Fleet management.
  • Proficient with Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook.
  • Demonstrated organizational skills and strong attention to detail required.
  • Mechanical aptitude and knowledge of vehicle maintenance, repair, and DOT regulations are a plus.
  • Must have strong organizational skills, attention to detail, and effective verbal and written communication skills
  • Demonstrated critical thinking and problem-solving skills are a must
  • Ability to multi-task in a fast-paced work environment


We offer a highly competitive benefits package including:

  • Health, Vision, and Dental Insurance available within 30 days of hire
  • 401(k) with a company match.
  • Paid Holidays.
  • Paid Time Off 
  • Life insurance.