Description

Alpine Power Systems, established in 1963, is an independent B2B global solution provider specializing in critical power, telecom, cable, and motive power solutions. Through acquiring market-leading companies and adding highly motivated, talented individuals, Alpine has expanded its operations to become one of the largest independent organizations in our industry. Alpine is a profitable and growing company supplying numerous Fortune 1000 companies.

Alpine Power Systems is seeking a full-time in-office Fleet Operations Coordinator in our Redford Michigan Office.

Fleet/DOT Tasks

• Ensure all vehicle maintenance is per the maintenance schedule. 
• Follow up on service/repairs and ensure completion per requirements. 
• Approve repairs in Fleetio under $500.00
• Complete quarterly inspections promptly for accurate reporting.
• Process all documents required for maintenance of the fleet. (Registrations, titles, insurance, purchase paperwork)
• Conduct weekly checks of Hours-of-Service logbooks.
• Review and assign unassigned drive time every week.
• Ensure rules and regulations are obeyed on safety and procedures. 
• Conduct routine analysis and spot checks and make efficiency recommendations to the Fleet Manager. 
• Prepare driving scorecards biweekly and email drivers and their managers when they fall below the 75% threshold.
• Follow up on alerts to the fleet tracking system when email alerts are abundant.
• Track issues regarding the fleet, including incidents and accidents- ensure incident reports with pictures are received.
• Assist Fleet Manager with scheduling annual virtual box truck inspections.
• Order and replace fuel cards as needed.
• Assist in reviewing fuel charges for fraud.

Operations Tasks

• Arrange travel (flight, hotel, car rentals) for employees and contractors as needed.
• Track subcontractor reviews- notify Operations Manager of performance level.
• Send emails that convey verbal conversations/agreements to contractors as required.
• Ensure that check deductions are communicated to contractors before processing pay deductions.
• Review temporary warehouse invoices for issues and share with necessary parties to resolve inaccuracies.
• Assist in pre-screening hiring (reviewing resumes and making initial contact)

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

• Administrative experience in a business environment, preferably in Fleet management.
• Proficient with Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook.
• Demonstrated organizational skills and strong attention to detail required.
• Mechanical aptitude and knowledge of vehicle maintenance, repair, and DOT regulations are a plus.
• Must have strong organizational skills, attention to detail, and effective verbal and written communication skills
• Demonstrated critical thinking and problem-solving skills are a must
• Ability to multi-task in a fast-paced work environment

We offer a highly competitive benefits package including:

• Health, Vision, and Dental Insurance available within 30 days of hire
• 401(k) with a company match.
• Paid Holidays.
• Paid Time Off 
• Life insurance.