Office Administrator

AMD Supply LLC

Pensacola, FL


We are seeking a highly organized and detail-oriented Office Administrator to join our team at our facility located in Pensacola, FL, 32501. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and supporting the daily administrative tasks. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys multitasking.

  • Manage and maintain office supplies inventory, anticipating needs and placing orders as necessary
  • Greeting office visitors and customers
  • Preparing, organizing and storing customer files
  • Daily collection of installation data, provided by installers
  • Daily collection of credit card and customer payments
  • Processing monthly statements to builder accounts
  • Processing product purchase orders
  • Coordinate and schedule appointments for installers and management
  • Answer and direct phone calls, take messages, and handle correspondence
  • Assist in the preparation and distribution of reports, presentations, and other documents
  • Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments
  • Organize and maintain physical and electronic files and records
  • Perform general administrative tasks such as data entry, filing, and photocopying
  • High school diploma or equivalent; additional certification or training in office administration is a plus
  • Prior experience in an administrative role is preferred
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Proficient in Quickbooks
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy
  • Effective communication skills, both verbal and written
  • Ability to prioritize tasks and work independently
  • Professional and friendly demeanor
  • Ability to maintain confidentiality and handle sensitive information with discretion