Overview

We are seeking a highly organized and detail-oriented Office Administrator to join our team at our facility located in Pensacola, FL, 32501. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and supporting the daily administrative tasks. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys multitasking.

Responsibilities

• Manage and maintain office supplies inventory, anticipating needs and placing orders as necessary
• Greeting office visitors and customers
• Preparing, organizing and storing customer files
• Daily collection of installation data, provided by installers
• Daily collection of credit card and customer payments
• Processing monthly statements to builder accounts
• Processing product purchase orders
• Coordinate and schedule appointments for installers and management
• Answer and direct phone calls, take messages, and handle correspondence
• Assist in the preparation and distribution of reports, presentations, and other documents
• Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments
• Organize and maintain physical and electronic files and records
• Perform general administrative tasks such as data entry, filing, and photocopying

Qualifications

• High school diploma or equivalent; additional certification or training in office administration is a plus
• Prior experience in an administrative role is preferred
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficient in Quickbooks
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective communication skills, both verbal and written
• Ability to prioritize tasks and work independently
• Professional and friendly demeanor
• Ability to maintain confidentiality and handle sensitive information with discretion

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