Senior Program Administrator


San Diego, CA

Business Unit:
Cubic Mission and Performance Solutions
Company Details:
Cubic offers an opportunity to provide innovative technology for government and commercial customers around the globe, helping to solve their future problems today. We’re the leading integrator of payment and information technology and services for intelligent travel solutions worldwide, and the leading provider of realistic combat training systems, secure communications and networking and highly specialized support services for military and security forces of the U.S. and allied nations. If you have an entrepreneurial spirit and thrive in an innovative environment, we want to talk to you about your next role at Cubic! We are seeking employees inspired by technology, and motivated by the rewards of hard work, commitment, teamwork, quality, integrity, and respect. We invite you to explore opportunities with Cubic.
Job Details:

Job Summary: The Program Administrator is a member of the Program Management team, responsible for supporting program execution through successfully administering wide set of program tasks. The candidate: tracks program tasks against budget and schedule; supports the program management staff in the preparation of deliverables; prepares internal reports, briefings, and other requirements; prepares external reports and contractual requirement; is expert in use of multiple enterprise resource management tools for data collection and analysis; fills in for program manager when needed. This position typically works under general supervision and direction. Incumbents of this position will regularly exercise discretionary and substantial decision-making authority.

Essential Job Duties and Responsibilities:

  • Supports management of programs in accordance with the contract, policies, procedures and department instructions.
  • Supports program managers in ensuring contracts are executed in the most efficient and profitable manner.
  • Supports program execution to meet technical performance within cost and schedule.
  • Supports and monitors all elements of the program activities from inception to completion including proposal development, product design, procurement, subcontracting, manufacturing, testing, delivery, installation and acceptance of the products.
  • Supports the program managers in performing the following tasks: monthly status reports; filing documents; liaises with other Company support groups; Program Management Review (PMR) slides; provides meeting logistic support, including the development of agendas, phone contacts, meeting minutes and action item tracking; assists in developing customer presentations.
  • Supports ongoing business/marketing efforts of the Product Line’s products and services by helping with information papers, basic marketing material, proposal generation, and some customer interface.
  • Ensures early or on-time deliveries of all required project/program documentation (CDRLs, etc.).
  • Monitors programs’ Action Items (AI) lists and ensures timely completion of open AIs.
  • Effectively supports a program within a project or matrix organization.
  • Performs Earned Value Management tasks.
  • Performs financial management to ensure that program meets financial commitments for revenue, profit, and cashflow.
  • Actively performs risk management and pursues risk reduction on assigned programs.
  • Identifies program issues to the program manager with sufficient lead for timely resolution.
  • Develops proposals for new business.
  • Coordinates proposal development, statements of work, specification development and major subcontract management.
  • Work with Procurement to initiate demand, write purchase requisitions and track purchase order status to closure.
  • Follow up with Accounts Receivable to ensure prompt customer billing and with Accounts Payable to ensure prompt payment to sub-contractors as required.

Minimum Job Requirements:

Four year college degree, or equivalent, in a business discipline, plus a minimum of two years of related experience. MBA is desirable. Project Management Professional (PMP) certification is a plus. Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) is required; MS Project desired. Familiarity with SAP transactions highly desirable. Ability to develop an understanding of engineering, operations, systems integration and test, quality assurance, configuration management, logistics, contracts administration, standard business practices, finance, and the relationship of programs within a portfolio. Ability to effectively communicate verbally and in writing, and make presentations. Requires knowledge of government procurement, contracting, and standards and specifications.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.


The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.

Worker Type: